// Solutions · Public Sector
AI for public administration, authorities and municipalities
Review files, draft memos, answer citizen enquiries: Mindverse Studio takes on the written work inside the procedure — citing your own legal bases, processed in Germany. The signature stays in the office.
- Processing
- 100 % Germany
- Models
- Sovereign available
- Trial
- 7 days · no card
// AI assistance
An AI assistant that reviews files, finds the legal basis and drafts the memo
The three tasks that consume the most writing time in day-to-day administration — and where AI has the biggest lever.
Prepare the case
Extensive files are reviewed, statements ordered chronologically and the facts reduced to what matters. Every detail points back to document and page.
Discover AI analysis 02Find the legal basis
Bylaws, guidelines and service instructions become searchable. The AI names the applicable passage instead of inventing a plausible formulation.
Discover knowledge bases 03Draft memos and letters
Memos, decisions, letters and council papers are drafted in your style from your own templates. You review, adjust and sign.
Discover content creationCase 61.2-2026-118
Memo on outline planning
- File review Reviewed
7 documents · ordered chronologically
- Facts Drafted
Application, statements, site visit
- Legal basis Cited
Bylaw § 4 (2) · service instruction 11
- Assessment With you
Outline ready · discretion is yours
AI note: The environmental department's statement of 12 May contradicts the application on the question of soil sealing — please assess.
// Memo
The AI assembles the facts. You write the assessment.
In most cases the effort sits not in the decision but in the gathering: the application, statements from several departments, deadlines, prior history. Upload the file — including scans, text recognition handles the rest. The AI orders it chronologically, brings conflicting statements together and presents the outline of the memo.
- Chronology built automatically from application, statements and correspondence
- Contradictions between departments are flagged, not overlooked
- Applicable passages from bylaws and guidelines are cited
- Your memo template as the structure — the AI fills, you assess
// Digital sovereignty
Public sector data does not belong in someone else's cloud
Social security confidentiality, tax secrecy, residence registration law: for public authorities the processing location is a condition, not a preference. Mindverse is built for that from the ground up — not certified after the fact.
Processing in Germany
Data centres in Germany, region eu-de. With sovereign models the language model stays on German infrastructure too — no third-country transfer along the processing path.
Documents for procurement
Processing agreement under Art. 28 GDPR, details on sub-processors, technical and organisational measures and the deletion concept — prepared for procurement offices and data protection officers.
No vendor lock-in
The architecture is model-independent: choose between European, open and sovereign models and stay able to switch, instead of being tied to one provider.
Traceable for auditors
Roles and permissions per department, audit logs covering access, and logs for automated runs. Every AI statement points to its source.
Data path
Intake
Encrypted transfer into your organisation workspace.
Processing
Data centre in Frankfurt am Main, region eu-de.
Model
Sovereign models entirely on German infrastructure.
Evidence
Access and runs documented in the audit log.
No automated administrative acts
Mindverse Studio issues no official decisions and exercises no discretion. § 35a of the German Administrative Procedure Act permits a fully automated administrative act only where a legal provision expressly provides for it. The AI reviews and drafts — the responsible official signs.
// Mindverse Studio
Your service instructions become the AI's working basis
Bylaws, guidelines and templates already exist. Mindverse Studio makes them searchable — and turns them into the source behind every AI answer.
// Knowledge bases
Bylaws, guidelines and templates as a reliable source
Add bylaws, service instructions, funding guidelines and template letters as a knowledge base. The AI answers from exactly those documents and names the source — released to the whole organisation or only to one department.
- Answers with a source instead of general internet knowledge
- Release levels: private, department or organisation-wide
- OCR and full-text search across scanned legacy archives
Wissensdatenbank
Unternehmenswissen
Produkthandbuch-2025.pdf
PDF · 214 Seiten · vor 2 Std
Vertriebsleitfaden.docx
DOCX · 36 Seiten · vor 1 Tag
intranet.firma.de
Website · 128 Unterseiten
// Meetings & minutes
The session becomes the minutes
Upload council sessions, committee meetings and internal discussions as audio or video. Transcription returns text with speaker recognition and timestamps — and from it a structured set of minutes with resolutions and an action list that you only need to review.
- A 60-minute session becomes a draft set of minutes in minutes
- Speaker recognition and timestamps for traceability
- Resolutions and actions extracted as a list
// Automation
Recurring procedures as a workflow — with sign-off
Pre-checking incoming applications, recurring reports or series correspondence are defined once as a workflow. Anything unclear or above a threshold goes automatically to the responsible official — nothing leaves the building unsigned.
- Visual workflow builder with an approval step
- Triggered on a schedule or by an event
- Event logs for every run — documented and audit-ready
Trigger
Neue E-Mail
Wissen
RAG-Suche
KI-Schritt
Antwort entwerfen
Freigabe
Human-in-the-Loop
// Areas of use
Where public authorities work with Mindverse
From building control to the council office — wherever a case file has to become text.
Case files & memos
Review extensive files, prepare the facts chronologically and draft memos in a clear structure — with references to source and legal basis.
See AI analysis 02Citizen enquiries
Classify enquiries, route them to the right department and draft answers based on your own bylaws and service instructions.
Automate enquiriesCouncil and committee papers
Draft decision papers, status reports and annexes from documents you already have — consistently structured and on deadline.
Grant applications & reporting
Analyse funding guidelines, prepare application text and check final reports against the conditions attached to the grant.
Plain and easy-to-read language
Rewrite decisions, leaflets and web copy in plain language — a tangible contribution to accessibility.
See AI text editor 06Meetings & minutes
A recording of a session becomes a structured set of minutes within minutes, including resolutions and an action list.
See transcription// Background
AI in public administration: what actually holds up today
Not the automated decision but the cited groundwork is where language models stand up inside a procedure.
The staffing gap is here — the workload is not going away
Public authorities will lose a substantial share of their staff to retirement in the coming years, while procedures and documentation duties do not shrink. AI does not replace posts, but it takes text production off the remaining staff: the memo, the letter, the paper, the report. The content editor supplies the draft; the judgement stays in the office.
Without a source, an answer is unusable in administration
Information that cannot be traced back to a bylaw, guideline or service instruction is worthless in an administrative procedure — and a risk if there is an appeal. That is why Mindverse Studio works against your own documents: answers come from your knowledge bases and name the source. Anything unsupported is flagged as unsupported.
Sovereignty decides procurement, not functionality
In the public sector AI projects rarely fail on missing features; they fail on the question of where the data sits and who can reach it. With processing in Germany and sovereign models that question is answered before it stalls the project. The technical detail is set out under security.
People decide, machines draft
§ 35a of the German Administrative Procedure Act permits a fully automated administrative act only where a legal provision expressly provides for it — and never where discretion applies. That is not a limitation but the workable division of labour: the AI reviews and drafts, responsibility stays with the person who signs. Exactly this model is implemented by workflows with an approval step.
// FAQ
Frequently asked questions about AI in public administration
Why is digital sovereignty more than a buzzword in the public sector?
Does the AI decide on applications or issue official decisions?
How does procurement work?
May personal data from case files be processed?
Can the AI take our service instructions and legal bases into account?
Does AI help with citizen enquiries and plain language?
How can use be evidenced to data protection officers and auditors?
What does it cost for a public authority?
// Get started
Sovereign AI for your organisation
Try Mindverse Studio free for 7 days — or let us show you in a demo how a memo is drafted with AI.
GDPR-COMPLIANT · SERVERS IN GERMANY · SOC 2 PROCESSES