// Solutions · People & HR

AI for HR, people operations and recruiting

Adverts, references, onboarding materials and answers to recurring questions: Mindverse Studio takes on the text work in HR — based on your own works agreements, hosted in Germany. People are not assessed by the AI.

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Region: eu-de · Frankfurt
Selection: Always by humans
Trial: 7 days · no card

Reference draft DE-Hosting

BIU KI-Assistent DOCX · PDF

Umformulieren ✦

No ranking of candidates A draft, not a blank page

// AI assistance

An AI assistant that knows your rules, drafts text and answers questions

The three tasks that consume the most time in HR — and where AI takes the load without touching personnel decisions.

Open up your rules

Works agreements, HR policies and collective agreement rules become searchable. The AI answers questions from managers and employees out of them — with the source named.

Discover knowledge bases 02

Draft HR text

Adverts, references, rejections and onboarding materials are drafted from your templates and key facts. You review, adjust and sign.

Discover content creation 03

Take load off processes

Recurring enquiries and process steps run as a workflow with approval — complex cases go automatically to the responsible person on the team.

Discover workflows

Case HR-2026-0774

Qualified employment reference

Draft

Key facts Imported

Role, period, duties from master data
Assessment From you

Manager's evaluation captured
Wording Drafted

House template · customary reference language
Approval With you

Review and signature in HR

AI note: The performance assessment is required as an input — the AI does not produce an evaluation of its own.

// Employment references

The AI handles the wording. The assessment stays with you.

A qualified reference takes time because the customary language has to be precise and every phrase carries meaning. Provide the role, period, duties and your evaluation — the AI produces a draft based on your house template. What the AI does not do: form its own judgement about the person.

Draft in customary reference language based on your house template
Duties and key facts taken from information you already hold
Consistent structure across departments and managers
The performance assessment is an input — not an AI output

Book a demo See AI text editor

// Governance & co-determination

In HR it is not the technology that decides, it is the framework

The EU AI Act, Art. 22 GDPR, anti-discrimination law and co-determination under § 87 of the Works Constitution Act set the framework. Mindverse is built so you can describe and meet it — rather than work around it.

No assessment of people

Mindverse Studio does not rank candidates and produces no aptitude predictions. Candidate selection is a high-risk application under the EU AI Act — we deliberately leave that function out.

Roles and access

Who may see which HR documents and approve which draft is configurable at company, team and user level, and is logged.

Hosting in Germany

Processing in region eu-de in Frankfurt am Main, processing agreement under Art. 28 GDPR. Employee data never leaves the EU.

Describable in a works agreement

Models, roles and logging are configurable and therefore precisely describable — the basis for a workable agreement with the works council.

Data path

Upload

Encrypted transfer into your company workspace.

Processing

Data centre in Frankfurt am Main, region eu-de.

Model

Sovereign models entirely on German infrastructure.

Evidence

Access restricted by role and logged.

No automated candidate selection

Mindverse Studio does not evaluate candidates, produce rankings or make personnel decisions. AI for candidate selection is a high-risk application under the EU AI Act — we deliberately leave that function out. The decision is made by the people responsible for it.

Security in detail

// Mindverse Studio

Your rules become the AI's working basis

Works agreements, policies and templates already exist. Mindverse Studio makes them searchable — and turns them into the source behind every AI answer.

// Knowledge bases

Works agreements and policies as a reliable source

Add works agreements, HR policies, collective agreement rules and template letters as a knowledge base. The AI answers from exactly those documents and names the source — released to HR, to managers or company-wide.

Answers with a source instead of general internet knowledge
Release levels: HR-internal, managers or all employees
Sensitive personnel files stay protected by role

Discover knowledge bases

Agreements & policies DE-Hosting

Wissensdatenbank

Unternehmenswissen

1.284 Dokumente

Produkthandbuch-2025.pdf

PDF · 214 Seiten · vor 2 Std

Indexiert

Vertriebsleitfaden.docx

DOCX · 36 Seiten · vor 1 Tag

Indexiert

intranet.firma.de

Website · 128 Unterseiten

74 %

Semantische Suche mit Quellenangabe… ⌘K

// Assistants

An HR assistant that gets your tone right

Build assistants for recurring tasks: one for adverts, one for reference drafts, one for internal announcements. Each works with your templates, your tone of voice and your company's rules.

Dedicated assistants per task instead of prompt tinkering
Shareable with the HR team or with all managers
Connected to your knowledge bases

Discover assistants

HR assistants DE-Hosting

Marketing-Agent

Aktiv

Recherche-Agent

Läuft…

Analyse-Agent

Aktiv

Redaktions-Agent

Geplant

// Automation

Recurring processes as a workflow — with approval

Onboarding packs, deadline reminders or the preparation of recurring analyses are defined once as a workflow. Every draft passes an approval step before it is sent — nothing reaches employees unchecked.

Visual workflow builder with human-in-the-loop
Triggered on a schedule or by an event
Event logs for every run — documented and traceable

Discover workflows

Onboarding workflow DE-Hosting

Trigger

Neue E-Mail

Wissen

RAG-Suche

KI-Schritt

Antwort entwerfen

Freigabe

Human-in-the-Loop

Wartet

Letzter Lauf erfolgreich · vor 2 Min − 100 % +

// Areas of use

Where HR teams work with Mindverse

From the advert to the reference — wherever people work is text work.

Job adverts

Draft adverts from the role profile and your house template — consistent in tone and structure across all departments.

See content creation

Employment references

From key facts and the manager’s evaluation, a draft is produced in customary reference language — reviewed and signed by you.

Employee questions

Answer recurring questions about leave, parental leave or travel expenses from your works agreements — with the source named.

See knowledge bases

Onboarding & induction

Prepare induction plans, welcome materials and training content from knowledge you already have.

Conversations & notes

Recorded workshops and meetings become structured notes with an action list — within the agreed framework.

See transcription 06

Internal communication

Draft announcements, policy updates and intranet copy consistently, tailored to different audiences.

See teams

// Background

AI in HR: what actually holds up today

Not automated selection but relief from text work is where AI stands up in HR today.

HR is largely text work

The advert, the rejection, the reference, the induction plan, the announcement: a substantial share of people work consists of phrasing recurring content individually. That is exactly where a solid draft is worth more than another template — the content editor supplies it, and the judgement stays with the people responsible.

The line runs between drafting and assessing

AI that sorts candidates or predicts performance falls under the high-risk rules of the EU AI Act and must additionally be measured against Art. 22 GDPR and anti-discrimination law. AI that drafts text and structures documents does not. Drawing that line cleanly is not a limitation — it is the precondition for the project going live at all.

The works council has a say — better early than late

Under § 87 (1) no. 6 of the German Works Constitution Act, co-determination rights apply to technical systems capable of monitoring behaviour or performance. Projects rarely fail on technology and often on seeking that involvement too late. Being able to describe roles, models and logging from the start makes the negotiation easier.

Employee data is not practice material

Putting applications and personnel files into a public chat service is an avoidable risk. Mindverse processes in Germany, does not use your content for model training and logs access — set out under security and AI for companies.

// FAQ

Frequently asked questions about AI in HR

Does the AI select candidates?

No — and there are good reasons for that. The EU AI Act classifies AI systems for recruitment and personnel management as high-risk, Art. 22 GDPR limits fully automated individual decisions, and German anti-discrimination law adds further requirements. Mindverse Studio does not assess or rank people. It supports text, structure and research — the selection decision is made by the people responsible for it.

What will the works council say?

Involve them early — it saves you an emergency stop after rollout. Under § 87 (1) no. 6 of the German Works Constitution Act, co-determination applies to technical systems capable of monitoring behaviour or performance; many companies therefore regulate AI use in a works agreement. It helps that roles, models and logging in Mindverse Studio are configurable and can therefore be described precisely.

Where does AI help most in HR?

With everything that is text and still has to be individual: job adverts, interview guides, references, onboarding materials, internal communication and answers to recurring questions about company rules. These are high-volume tasks with clear templates and yet a great deal of manual work — exactly where a draft rather than a blank page makes the difference.

Can the AI know our works agreements and policies?

Yes. Works agreements, HR policies, collective agreement rules and template letters go in as a knowledge base. Questions from managers and employees are then answered from exactly those documents, with the source named — instead of from general internet knowledge that knows nothing about your rules.

How is candidate and employee data protected?

Employee data is particularly sensitive, and § 26 of the German Federal Data Protection Act sets its own requirements. Mindverse Studio runs on servers in Germany, we sign a processing agreement under Art. 28 GDPR, and your content is never used to train AI models. Access can be restricted by role and is logged. Details are on our security page.

Does AI help with employment references?

Yes, considerably. From the role, duties, period of employment and your assessment, a draft is produced in the customary language of German employment references and based on your house template. The division of labour matters: the assessment comes from the manager, the wording from the AI. HR reviews and signs.

Can recurring questions to HR be taken off the team?

Yes. Questions about leave, parental leave, travel expenses or internal processes repeat constantly and consume a lot of time. An assistant drawing on your works agreements and policies answers them with a source; more complex cases can be handed to the responsible person via a workflow with an approval step.

What does it cost for an HR team?

Mindverse Studio starts at €19 per user and month; Team and Enterprise plans add governance features, sovereign models, SSO via OIDC and audit logs. You can try it free for 7 days without a credit card — full details on the pricing page.

// Get started

More time for people, less for phrasing

Try Mindverse Studio free for 7 days — or let us show you in a demo how a reference draft is produced with AI.

Start free trial Book a demo

GDPR-COMPLIANT · SERVERS IN GERMANY · SOC 2 PROCESSES